...we design events...

Interpreting Dreams...

We organize conferences, congresses, conventions, meetings, product launches, incentive travel, cocktails, opening ceremonies, gala dinners, cultural and sport events...

We create, plan, develop and execute your project from the beginning, with a strict follow up throughout the whole process. Our job is to create new ideas giving them a personal and unique touch always following a cost - effective system for the client.

PCO

We specialize in the organization of congresses, conventions and seminars. Every one of them demands meticulous planning, attention to detail, and plenty of lateral thinking.

DMC

We provide a complete ground service based on our extensive local knowledge and a thorough understanding of our client′s needs.

INCENTIVE TRAVEL

We organize unique, custom made incentives. We develop original proposals based on the client′s needs and on our thorough knowledge of the destination..

PCO

We specialize in the organization of congresses, conventions and seminars.

The services that we offer:

Pre-congress
Venue Management
Scientific Secretariat
Technical Secretariat
Marketing and Communication
Sponsorship and Trade Exhibition
Registration Services
Speakers
Accommodation
Transport
Vips
Audiovisuals
Social Program
Budget Management
Post-congress

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Pre-congress

Preparation of a preliminary planning based on the estimated number of participants, duration and dates, venue and meeting rooms, in accordance with the Organizing Committee..
Design of the various stages and preparation of a working calendar.
Preparation of a preliminary economic study to forecast profitability of the congress avoiding financial risk..
Preparation of an initial estimation of costs..
Financial management.
Proposal for marketing based on the characteristics and previous history of the congress

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Venue Management

Selection of the appropriate venue.
Coordination and distribution of meeting rooms.
Design and organization of a suitable registration area and floor plans.
Handling of contracts and financial management..
Venue set up and signage (signs, banners etc).
Security services.

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Scientific Secretariat

Administrative support for Scientific Committee - Preparation and coordination of meetings..
Scientific Program structure..
Speakers and chairpersons..
Selection of committee and referees.
Abstracts collection - Creation of the abstracts form, abstracts receipt and classification of data for the management of the scientific programs..
Correspondence with authors.
Final program and book of abstracts.
Onsite coordination and logistics for exhibition area.
Assistance to speakers, chairpersons and abstracts authors.

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Technical Secretariat

Permanent secretariat for congress organization and relations with participants, speakers and guests, before and during congress.
Preparation and coordination of meetings with the organizing committee for congress follow up.
Contracting and coordination of venues and technical/logistical requirements.
Production of all congress publications and registration/ hotel forms and their distribution.
Collection and management of registration and hotel forms including payment control and attendance confirmation of participants.
Preparation of congress documents and onsite distribution to registered participants.
Management of hotel reservation and tours.
Development of a social program for participants and accompanying people..

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Marketing and Communication

Developing the congress image and associated branding campaign.
Design and production of marketing materials.
Planning and execution of signage for the congress.
Managing mobile outdoor advertising systems (bus branding).
Advertising the congress. Communication strategy and plan of action.

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Registration Services

Handling of registration applications (on-line, by fax or by email)..
Preparation of participants' badges and material.
Preparation of participants' lists.
On-site registration management.

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Speakers

Managing travel, accommodation and transfers for speakers.
Set up of a private registration area.
Organizing an exclusive meeting room for their use during the conference.
Airport and city transfer service.

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Accommodation

Negotiation of rates with hotels.
Booking of the rooms necessary for the event.
Drawing up rooming lists for hotels and information on the position regarding bookings for the Organizing Committee.
Room block reservations and contracts with hotels.
Booking of individual and group accommodation..

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Transport

Planning and coordination of coach transfers.
Airport - venue - hotel shuttles.
Transport for social events.
Transport for technical visits.
Transport for staff.
Private chauffeur-driven transport.

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VIPs

We make it our business to take care of our clients most important guests, offering integrated VIP services.
Personal service at the airport and managing use of access reserved for authorities.
VIP travel, Transportation and accommodation organization.
Personalized handover of documentation.
Onsite support.

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Audiovisuals

We manage and coordinate our own team of audio-visuals experts that will advice on the adequate technical equipment according to the clients requirements.
Press Conference Management and coordination.
Simultaneous translation equipment Management coordinated with our own team of interpreters in a variety of languages.
Set ups and dismantle of the equipment Management and coordination.
Photographic and video services.
Professional Congress Hostesses.

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Budget Management

Management and execution of collection and payments.
Regular reports to the Organizing Committee regarding the state of the Congress balance.
Final account and advice for future editions.
Financial close and balance for the congress..

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Post-congress

Closing and economic assentment of the congress
Production of post-congressaterials such as Videos, DVD´s with summaries o papers etc.

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DMC

Providing a full ground service based on our extensive local knowledge..

If you or your client are considering holding an event, meeting, incentive or conference in Spain, you can benefit from our in-depth knowledge of the market. Combined with our expertise in event management, this allows us to organize excellent events in any part of Spain..

From transfers and accommodation, to excellent multi-lingual guides, special event planning and delivery, we provide comprehensive DMC, event management and conference organization services, as described in the PCO services section.

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Incentive travels

Developing original proposals, based on the client's needs and on our thorough knowledge of the destination, we deliver impeccable, original incentives that drive their point home.

We organize unique, custom-made incentives. We develop original proposals based on the client's needs and on our thorough knowledge of the destination. Then we plan and deliver successfully down to the smallest detail using our combined expertise of travel management and complex congress organization.

Concept proposal in line with the client's needs
Proposals for alternative locations
Detailed travel plan based on the specific needs and requirements of the client
Design and execution of all activities at destination
Pre-travel, on the spot evaluation and checking of all proposed venues, along with the client if requested
Ticket issuing
Hotel Reservations
Transfers at chosen destination
Preparation and send off all the accompanying material (program, information material, etc...)
Experienced tour guides to accompany travelers throughout the event

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Event theming

We have a team of interior desingers that specialize in creating world-class decor and themes for even the most selective client. Whether the venue, budget and guest list is small or large, we will design an atmosphere that will transport you, your guests and your brand to an entirely higher experiential state of mind.

We design events specifically based on your requirements, expectations and budget.

We personify your idea, but our aim is always to take that idea to the next stage, including production and technical details that would make it a reality. Then we formulate decor and theme designs meant to meet and exceed your criteria. Meticulous planning, attention to detail and creative thinking are the core values of our team of professionals, all of which brings the client added value to ensure an exceptional event.